I've been using Reclaim AI for over two years now, and it's transformed how I handle my packed schedule. As someone juggling multiple roles - including consulting and fractional CTO work — I need a tool that can handle complex calendar management without breaking a sweat.
What is Reclaim AI?
Reclaim AI is an AI-powered calendar assistant that helps you take back control of your time. It works with both Google Calendar and Microsoft Outlook to automatically schedule tasks, protect focus time, and maintain healthy work habits. I personally use it to manage four different calendars across various accounts, and it handles the synchronization beautifully.
Since Dropbox acquired Reclaim in August 2024, they've shipped some solid updates—including full Outlook integration in August 2025 and improved Focus Time features that intelligently protect your deep work hours.
Best Reclaim AI Features
Let me share the features I use daily:
1. Smart Calendar Management
- Automatically schedules tasks based on when you work best
- Moves meetings around when conflicts arise
- Syncs multiple calendars (a lifesaver for my consulting work)
2. Deep Work Protection
I block 3-hour chunks for focused work, and Reclaim defends these time blocks like a guardian. When someone tries to schedule a meeting, it either:
- Suggests alternative times
- Moves the block to another suitable time
- Preserves the time if marked as unmovable
3. Habit Building
Here's how I use it for habits:
- 30-minute morning planning sessions
- Daily workout blocks
- Weekly review sessions
4. Time Analytics
The insights have helped me realize I was spending too much time in meetings. Now I can:
- Track where my time actually goes
- Identify my most productive days
- Adjust my schedule based on real data
How to Use Reclaim AI
Here's my setup process—you can be operational in about 15 minutes:
1. Connect Your Calendar
- Link your Google Calendar or Outlook account
- If you have multiple calendars (work, personal, consulting), sync them all—Reclaim handles the complexity
- Set your working hours and time zone
2. Set Up Habits
This is where Reclaim shines. I have these running:
- 30-minute morning planning session
- 3-hour deep work blocks (Reclaim protects these fiercely)
- Daily workout slot
- Weekly review
3. Connect Your Task Tools
Reclaim integrates with the tools you're probably already using:
- Asana - Tasks sync automatically to your calendar
- Todoist - Same idea, great if you're a Todoist user
- Linear - Perfect for engineering teams
- Jira - For enterprise workflows
- ClickUp - Another solid option
- Google Tasks - Built-in, works on free plan
4. Configure Scheduling Links
Create links for people to book time with you. Similar to Calendly, but smarter—Reclaim knows your habits and focus time, so it only offers slots that don't break your schedule.
5. Set Up Smart Meetings
For recurring 1:1s, Reclaim can automatically find the best time each week, moving meetings when conflicts arise rather than canceling them.
Reclaim AI vs Calendly
Here's a straightforward comparison based on my experience with both:
| Feature | Reclaim AI | Calendly |
|---|---|---|
| Purpose | Full calendar management | Meeting scheduling |
| Task Scheduling | Yes | No |
| Focus Time | Protected automatically | Not available |
| Multiple Calendars | Excellent sync | Basic handling |
| AI Smarts | Learns your preferences | Basic rules only |
| Price Value | Better for power users | Better for basic scheduling |
Reclaim AI vs Motion
This is the comparison most people ask about. I've tested both, and they solve different problems:
| Feature | Reclaim AI | Motion |
|---|---|---|
| Price | $10/month (Starter, annual) | $19/month (Pro AI) |
| Free Plan | Yes (Lite, forever free) | No (7-day trial only) |
| Primary Focus | Calendar optimization & habits | Project management + calendar |
| Task Management | Basic | Full project management |
| Mobile App | PWA only (no native app) | Native iOS & Android |
| Setup Time | ~15 minutes | ~2 hours |
| Best For | Calendar-first productivity | Task-heavy workflows |
My take: If you're drowning in meetings and need to protect focus time, Reclaim is the better choice—and at $10/month vs $19/month, it's nearly half the price. If you need robust project management with tasks, deadlines, and team coordination baked in, Motion might be worth the premium.
I chose Reclaim because my project management lives in other tools (Linear, Notion). I just needed something to manage my calendar chaos—and Reclaim does that exceptionally well.
Reclaim AI Pricing
Here's the current pricing structure (as of late 2025):
1. Lite Plan (Free Forever)
- 1 scheduling link and 1 habit
- 1-week scheduling range
- Limited integrations
- Good for trying it out
2. Starter Plan ($10/month annual, $12/month monthly)
- Up to 10 users
- 8-week scheduling range
- Unlimited Focus Time
- 3 scheduling links, 3 smart meetings
- Unlimited integrations (Asana, Jira, Todoist, Linear, ClickUp)
3. Business Plan ($15/month annual, $18/month monthly)
- Up to 100 users
- 12-week scheduling range
- Unlimited scheduling links and smart meetings
- Delegated access and webhooks
4. Enterprise Plan ($22/month annual)
- 100+ users
- SSO & SCIM provisioning
- Dedicated support and security reviews
Discounts worth knowing about:
- 50% off for students
- 20% off for non-profits, startups, or if switching from a competitor
I'm on the Starter plan and it covers everything I need. The free Lite plan is genuinely useful—not just a trial—so you can try it properly before committing.
Reclaim AI Mobile App
One thing you should know upfront: Reclaim doesn't have a native iOS or Android app. This is one of its most-cited limitations, and I won't pretend it's ideal.
What you can do instead:
- Add it to your home screen: Reclaim works as a PWA (Progressive Web App). On iOS, open Reclaim in Safari, tap Share, and "Add to Home Screen." Same process on Android. It works like an app, just without push notifications.
- Use your calendar app: Since Reclaim syncs with Google Calendar or Outlook, all your Reclaim-created events appear in your native calendar app. I adjust events directly from Google Calendar on my phone when needed.
- Manage via Slack: If you use Slack, the Reclaim integration lets you reschedule and manage tasks without touching the web app.
It's not perfect, but I've made it work for two years. If a native mobile app is a dealbreaker, Motion has one—though you'll pay 3x the price.
Reclaim AI Alternatives
If Reclaim isn't the right fit, here are the alternatives worth considering:
Motion ($19/month Pro AI) - The main competitor. Motion is a full project management tool with a calendar at its core. It has AI task scheduling, a native mobile app, and robust team features. Best for people who want their task manager and calendar to be the same tool. Overkill if you just need calendar optimization.
Clockwise ($6.75/month) - Focuses specifically on team calendar optimization. It's excellent at finding and protecting focus time across teams, resolving scheduling conflicts automatically. If your main problem is meeting overload in an organization, Clockwise might be a better fit than Reclaim. Less robust for individual habits and personal productivity.
Morgen - A unified calendar app that combines multiple calendars, tasks, and scheduling in one interface. Their "smart frames" feature automatically populates time blocks with relevant tasks. Cross-platform with good desktop apps. Worth considering if you want an all-in-one calendar replacement rather than a layer on top of Google Calendar.
Akiflow ($15-25/month) - Keyboard-first approach with a universal inbox that pulls tasks from Asana, Trello, email, and Slack. Great if you prefer manual control and fast keyboard shortcuts over AI automation. Less "set it and forget it" than Reclaim.
Is Reclaim AI Worth It?
After years of daily use, here's my honest take:
What I Love
- Handles my complex calendar setup without confusion
- Protects my focus time effectively
- Makes scheduling across time zones easier
- Learns from my preferences over time
What Could Be Better
- No native mobile app (though the PWA workaround is decent—see above)
- Takes time to learn all features
- Task management is basic compared to Motion—was never meant to be a project manager
- Scheduling links have improved with custom branding, but I still use Cal.com for more complex booking flows
Who Should Use It?
I especially recommend Reclaim AI if you:
- Manage multiple calendars (like I do with my consulting work)
- Need serious focus time protection
- Want to build better work habits
- Deal with complex scheduling across teams or time zones
Reclaim AI FAQ
Is Reclaim AI free? Yes. The Lite plan is free forever—not just a trial. You get 2 calendar syncs, 3 habits, basic analytics, and Google Tasks integration. It's enough to genuinely test whether Reclaim works for you before paying.
Does Reclaim AI work with Outlook? Yes, as of August 2025. Full Outlook integration includes Focus Time, Calendar Sync, Habits, Tasks, Scheduling Links, Smart Meetings, Buffer Time, and Microsoft Teams support.
Is there a Reclaim AI mobile app? No native iOS or Android app. However, you can add Reclaim to your home screen as a PWA (Progressive Web App), and all events sync to your native calendar apps. See the mobile section above for workarounds.
Is Reclaim AI better than Motion? Different tools for different needs. Reclaim ($10/mo) is better for calendar optimization and protecting focus time. Motion ($19/mo) is better if you need full project management. Reclaim has a free plan; Motion doesn't.
How much does Reclaim AI cost? Free (Lite), $10/month (Starter), $15/month (Business), or $22/month (Enterprise). Annual billing. Student, non-profit, and competitor-switch discounts available.
Is Reclaim AI safe? Yes. Reclaim is SOC 2 Type II certified and is now owned by Dropbox (acquired August 2024). Your calendar data is encrypted and they have standard enterprise security practices.
Who owns Reclaim AI? Dropbox acquired Reclaim AI in August 2024. The product continues to operate independently with its original team.
For me, Reclaim AI has been worth every penny. It's not just about managing my calendar—it's about protecting my time for what matters most. Whether I'm deep in technical architecture as a fractional CTO or switching between consulting projects, Reclaim keeps my schedule sane and productive.
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